Recruiting OS · pipeline v2 draft · 2026-08-12 · internal
One best person in a thousand, per role.
The pipeline floods top-of-funnel from multiple channels, filters for motivation with the custom
application form, scores every completed application with the AI triple test, and reserves human time for the
top of the ranked queue. Every automated message below is a template with variables and an A/B variant slot.
Click any node to inspect its automated response.
Pipeline
Stage 0
Channels
Indeed · ATS pilot · referrals · careers page
→
T1 auto
Stage 1
Channel auto-response
Push every applicant to the custom form A/B
→
Stage 2
Custom form
stayhvn.com/careers/<role> → Airtable · the motivation filter
→
T2 auto
Stage 3
Receipt + SLA
Instant warm acknowledgment A/B
→
Stage 4
AI triple-test screen
0-100 × 3 axes + role fit · evidence-quoted · versioned prompt
→
Human
Stage 5
Ranked review
Jason reads the top of the queue · Stars = human verdict
T3 Jason
Advance
Intro + 2 questions
The personalized filter, before any call
Human
Advance
Interview ladder
R1 Jason → R2/3 Meg · Brenton · team → references
T4 Jason
Advance
Next-steps call
45-minute offer conversation
T5 offer
Close
Offer letter
Personalized welcome gesture
T6 auto
Any stage
Warm pass
Everyone gets a decision A/B
T7 auto
Any stage
Status inquiry reply
Persona answers "any update?" A/B
Template (variables in green)
Variables + example values
The triple test
1 · Kindness
Warmth, team orientation, service instinct. How they talk about past colleagues and clients. Toxicity signals are a hard veto at any score. We would rather pass on ten superstars than admit one toxic person.
2 · Ambition & passion
Drive, initiative, evidence they chase growth. Specific enthusiasm for HVN and this role, never boilerplate. Did they do the optional thing? The form itself measures this.
3 · Intelligence & aptitude
Precision, structure, writing quality, mastery of the craft the role needs. Evidence beats claims: every score carries quotes tagged VERIFIED / REPORTED / INFERRED.
The math: the three axes are orthogonal, so top-10% on all three ≈ 10% × 10% × 10% = 1 in 1,000.
Composite = the minimum of the three scores (a 95/95/40 candidate is a 40). Observed funnel volume (500-7,000 applicants per post) means each serious post should surface a handful of true triple-test candidates.
Channels
Indeed (native)Live · primary Premium sponsorship $45-50/day was the winning config. Native auto-response carries T1. 35 posts, 500-7,000 applicants each.
ATS syndication pilotPilot · Jason picks Manatal $15/user/mo (MCP server, best value) or Workable $149/mo. Posts to LinkedIn/Zip/200+ boards; applicants webhook into the Airtable brain.
Careers pageUpgrade planned stayhvn.com/careers becomes a real branded index with share cards; forms stay Airtable.
recruiting@stayhvn.comAwaiting approval Persona inbox: warm, formulaic, always-on. Generalizable to accounting@ with a different intent set.